Description

Administrative Assistant for Undergraduate Programs

BUS-UG General Administration - Pennsylvania-Pittsburgh - (25007000)

The University of Pittsburgh School of Business seeks to hire an Administrative Assistant for Undergraduate Programs. The Administrative Assistant supports daily operations for undergraduate programs and the Tafel Center for Student Success. This position plays a critical role in ensuring the smooth daily operations of the Tafel Center and supports activities that enhance the academic and co-curricular experience for Pitt Business undergraduate students.

Primary responsibilities include scheduling, managing room reservations, expense report reconciliation, purchasing and event support. The Administrative Assistant is often the first point of contact for students and visitors.

The Administrative Assistant collaborates regularly with internal staff and contributes to an efficient and student-centered office environment.

ABOUT THE UNIVERSITY OF PITTSBURGH SCHOOL OF BUSINESS

Our mission is to empower future-ready leaders — principled, people-centered, tech-fluent, and resilient — to create meaningful impact through business.

Our world-class faculty generate pioneering insights, tools, and strategies to help students and organizations thrive in a rapidly evolving world. Our dedicated staff provide the personalized support every student needs to unlock their full potential. Through hands-on learning, forward-thinking programs, and a global, lifelong network, we are shaping the professionals business needs today — and the visionary leaders the world demands tomorrow.

Job Summary

Performs administrative and general office support work.

Essential Functions

• Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events
• Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Prepares and edits various technical documents, including financial reports, presentation materials, and routine correspondence; uses established guidelines and proper formatting.
• Makes minor purchases, collects payments, and verifies billing information.
• Performs a variety of clerical duties, including filing paperwork, distributing mail, assisting with travel arrangements, maintaining mailing lists, and data entry.

Physical Effort

Position is generally sedentary, some walking around campus may be needed, some possible lifting.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant I

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30am - 5:00pm

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI280818224